as revised September 4, 2016
Article I: Name
The name of the organization is the Colorado State Chess Association, Inc., hereinafter referred to as the Association.9
Article II: Purpose
The purpose of the Association shall be to broaden and develop chess as a significant element of cultural art in Colorado. The Association shall cooperate with chess clubs, schools, and other groups and institutions throughout Colorado in teaching chess and conducting tournaments. The Association shall be affiliated with the United States Chess Federation and shall select the official Colorado representatives in all affairs of the United States Chess Federation. The Association is pledged (a) to operate exclusively for educational purposes; (b) that no part of its contributions, dues, or net income shall inure to the benefit of any individual, except that the trophies or prizes awarded in the course of its educational and promotional programs shall not be so construed; and (c) that the Association is not operated for profit, and that neither principal nor income of any of its funds may be used in any attempt to influence legislation.
Article III: Membership
Any person or corporation may become a member on application to the Board of Directors, which is empowered to accept member application by majority vote. Persons or corporations desiring to become a member must demonstrate a sincere interest in chess and in furthering the aims of the Association. All members must agree to abide by the Articles of Incorporation, By-Laws, and other rules and regulations adopted by the Association.
- Membership dues: Association dues shall be $15 for one year. Juniors (under 21 years at date of membership expiration) and Seniors (age 65 or older) shall pay $10 for one year's membership. The Board of Directors shall have the authority to set up special memberships (e.g., one-tournament memberships, 6-month promotional memberships, etc.) at appropriate prices.
- Rights and Privileges: Each member shall be entitled to participate and vote in all meetings of the membership. Members may vote by e-mail or mail on By-Laws issues that have been published and can not be amended. When the issues are published, an address will be given to which votes can be sent. Also, members are entitled to participate in Association-sponsored tournaments, except as otherwise noted in these By-Laws. Participation in United States Chess Federation rated tournaments that are sponsored by the Association shall require membership in good standing in both the United States Chess Federation and the Association. In addition, participation in any tournament or event sponsored by the Association shall require membership in good standing in the Association.
- Suspension and Expulsion: The Board of Directors has the power to suspend or expel any member for cause after conducting a hearing. The member has the right to attend the hearing and to call witnesses in his behalf. If the member is aggrieved by the decision of the Board, the member has the right to submit a written appeal to the Board of Directors within ten days of the decision. The appeal will be considered at the next regular meeting or special meeting called for that purpose by the assembled membership.
- Code of Conduct - Given the educational purpose of the Association, it is essential that a civil and sportsmanlike atmosphere exist at all events. Chess players and observers will treat each other, tournament directors, and event organizers with the utmost respect and will not engage in any form of un-sportsmanlike or uncivil conduct to include any form of behavior disruptive to the chess playing environment. Violation of this code is good cause for suspension or expulsion.
Article IV: Meetings
- Annual Meetings: The President shall call an annual meeting of the membership, held in conjunction with the Colorado Open tournament, for the purpose of hearing reports, electing and installing officers, and considering other Association business.
- Special Meetings: The President shall call special meetings of the membership at such times as may be expedient for the purpose of considering any Association business. Upon petition of twenty members of the Association, the President shall call a special meeting of the membership for the reason stated in the petition, and the meeting shall be only for the discussion of the petitioned reasons.
- Quorum: Ten members present in person shall constitute a quorum at any meeting of the membership.
- Notice: The Secretary shall mail to each member advance notice of each special meeting. The notice shall include an agenda. Business transacted at special meetings will be limited to only those items noted in the notice for that meeting. This notice may be given through a regular CSCA publication or by posting on the CSCA official website.
Article V: Officers
- At each annual meeting the members shall elect a President, a Vice-President, a Secretary, a Treasurer, and a Junior Member (under 21 years of age at the time of election). All officers other than the Junior Member must be at least 21 years of age at the date of election.
- Terms: The term of each officer shall begin with the annual meeting at which elected, and continue until the next annual meeting and thereafter until a successor is elected
- Books: The Association shall keep correct and complete records of account, and shall keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board of Directors, and shall keep at its registered office or principal office in this state a record of the names and addresses of the members entitled to vote. All books and records of the Association may be inspected by any member or his agent or attorney for any proper purpose at any reasonable time.
Article VI: Duties of Officers
- President: The President shall call and preside at all meetings of the membership, represent the Association officially on occasion, report annually to the membership, and carry out all requirements of these By-Laws. He shall appoint such additional officers and committees as may advance the Association's purposes, including the representatives of the association in all affairs of the United States Chess Federation.
- Vice-President: The Vice-President shall assist the President and carry out assignments received from him. He shall execute the duties of the President when the President is unable to serve.
- Secretary: The Secretary shall (1) keep minutes of all meetings of the membership; (2) maintain records of membership in the Association and receive and process new and renewing memberships; and (3) carry out duties prescribed by these By-Laws and such other duties as the President may assign. He shall preside at meetings of the membership if the President and Vice-President are unable to attend.
- Treasurer: The treasurer shall (1) keep records of all funds collected and disbursed by the Association; (2) make financial reports at the Membership Meeting and at other appropriate times; and (3) carry out other duties prescribed by the By-Laws or assigned by the President.
- Appointees: Other Association officials such as the Editor, Manager of the Web page, and coordinators of Scholastic chess, Prison chess, and the Colorado Chess Tour shall be volunteers appointed by the Board. These people may or may not also be members of the Board.
Article VII: Board of Directors
- At each annual Membership Meeting the members shall elect the following Officers of the Association: President, Vice-President, Secretary, and Treasurer. They shall also elect a Junior Member (under age 21) and Member at Large (and another Member at Large if necessary), all joining the Officers as voting members of the Board of Directors. All except the Junior Member must be at least 21 years of age.
- Any officer elected or appointed may be removed from office for cause. This can be done by election at a special membership meeting, or by a vote of the Board under the following conditions:
- The officer under impeachment shall be notified of the meeting at which the vote will be taken. Every reasonable effort should be made to have this meeting at a time and place such that this officer can attend.
- A motion to remove an officer must pass by a majority of at least 80% of those voting, excluding the vote of the officer under impeachment.
- If a vacancy should occur on the Board of directors, the remaining members of the Board are empowered to fill the vacancy for the balance of the term.
- Five Board members shall constitute a quorum for conducting business.
- The Board may not overrule a decision of a Membership Meeting that is legal and in conformity with the By-Laws.
Article VIII: Procedure
Robert's Rules of Order Revised shall be used at all meetings of the membership.
Article IX: Amendments
These By-Laws may be amended by a two-thirds vote of the members voting at any meeting of the membership, provided that advanced notice of at least 15 days, including the exact wording of the amendment, has been sent to each member or posted on the CSCA Website.
Article X: Compensation
No officer, director, or member shall receive any compensation or other benefits from the Association, except for reimbursement of reasonable expenses. This restriction will not include the waiver of CSCA dues for board members, members providing specific services or the payment of a reasonable fee for directing a CSCA tournament.